The Benefits and Challenges of Working with Technical Writers for Your Company’s Documentation—and a Smarter Alternative
In today’s fast-paced business world, having clear, professional documentation is essential for smooth operations, consistency, and effective training. Whether it’s process guides, safety protocols, or user manuals, well-written and properly formatted documents play a vital role in keeping teams aligned and productive.
For many manufacturing organizations, working with technical writers is the go-to approach for creating these critical documents. They bring the expertise to produce polished, professional materials, freeing up your employees from a task that many aren’t equipped to handle. However, while technical writers can help improve your documentation, the process does come with its own set of challenges.
The Benefits of Working with Technical Writers
Hiring or contracting technical writers brings several immediate benefits. First, they relieve your team from the burden of documentation, allowing employees to focus on what they do best—operating machinery, managing production, or leading teams. Not every employee is a skilled writer, and technical writers ensure that your documentation is clear, professional, and accessible.
By outsourcing the task of creating detailed procedures, manuals, and safety documentation, you can increase employee productivity and reduce frustration. Additionally, technical writers often help streamline communication across departments, ensuring that everyone is aligned on processes and expectations.
The Challenges of Traditional Technical Writing
While the benefits are clear, working with technical writers isn’t without its hurdles. Here are some common challenges organizations face when outsourcing their documentation needs:
Time and Training: Technical writers require an in-depth understanding of your processes before they can create accurate documentation. This means investing significant time in training, which often involves pulling employees away from their day-to-day responsibilities to explain procedures, workflows, and nuances. The more complex the process, the longer it takes to train the writer—and the longer it takes to produce the final documents.
Confidentiality Concerns: To write accurate documentation, technical writers may need access to proprietary or sensitive information. While non-disclosure agreements (NDAs) can mitigate some of the risk, there’s always a level of trust required when sharing internal processes or trade secrets with an external party. This can be a concern for businesses that need to protect sensitive data.
Costs and Delays: Hiring a full-time technical writer or contracting a service can be expensive. But the cost is just the beginning. Writing documentation can be a lengthy process, often taking weeks or even months to complete. Once the first draft is ready, it needs to be reviewed and refined. Errors, feedback loops, and revisions add more time to the process, delaying the final approval. Employees who are already familiar with the processes may feel frustrated with having to review lengthy drafts, contributing to more delays.
Limited Control and Flexibility: The process of working with an external writer can sometimes feel out of your hands. Your employees are not always able to make on-the-fly edits or adjustments, which can cause delays when updates are needed quickly.
A Smarter Alternative: MODocs
While traditional technical writing has its place, advances in AI technology offer a smarter, more efficient alternative. With MODocs, you can streamline the documentation process, eliminate the challenges associated with hiring technical writers, and save both time and money—all while maintaining high-quality results.
MODocs is an AI-powered tool that enables your employees to create professional documentation simply by dictating their procedures into a mobile device. The tool then transcribes the audio, runs it through AI algorithms, and produces clear, well-formatted documents—instantly.
Here’s how MODocs addresses the key challenges of traditional technical writing:
No Time-Consuming Training: Instead of spending hours explaining your processes to a technical writer, your team can simply narrate the steps of a procedure into their phone. MODocs captures their input in real time, ensuring that all details are accurately documented without the need for lengthy training sessions.
Confidentiality & Control: With MODocs, you keep full control over your data. The platform doesn’t share or use your sensitive information, so your proprietary processes remain secure. You no longer have to worry about exposing confidential details to third-party contractors.
Faster Turnaround: Traditional documentation can take weeks or even months to complete. MODocs produces high-quality documents in minutes. Employees can see the content as it’s being generated and can verify it on the spot, eliminating time-consuming review cycles.
Cost-Effective: Hiring technical writers can be costly, but MODocs offers a far more affordable solution. You pay for the platform, not for hours of external labor, and can create and update documents as needed, without additional fees or delays.
Built-In Accuracy Checks: As employees dictate their processes, they can immediately verify each step of the document, ensuring that accuracy is built directly into the workflow. There’s no need for multiple rounds of revisions or corrections—documentation is completed quickly and correctly.
Enhanced Features: Beyond text, MODocs integrates images, diagrams, and custom formatting, so you can produce professional, visually appealing documents with the push of a button. This ensures that every document is not only functional but also easy to read and understand.
Why MODocs is the Smarter Choice for Your Documentation
MODocs redefines how businesses create documentation. It’s faster, more affordable, and secure, offering a clear advantage over traditional methods. Instead of waiting weeks for a technical writer to finish drafts and incorporating endless rounds of feedback, your team can generate professional-quality documents instantly.
By empowering employees to dictate processes directly, MODocs streamlines the entire workflow—eliminating unnecessary delays, reducing costs, and giving your team more time to focus on core business priorities.
In today’s fast-moving business environment, efficiency and security are paramount. Why spend weeks and thousands of dollars on documentation when MODocs can deliver the same results in minutes? It’s time to embrace a smarter way to handle documentation—one that’s faster, easier, and more secure.
Key Takeaways:
No Training or Onboarding: MODocs eliminates the need for time-consuming training by allowing employees to dictate processes directly.
Confidentiality: Keep proprietary information safe and secure with MODocs—your data stays private.
Faster Turnaround: Get high-quality documentation instantly—no more delays or lengthy review cycles.
Cost-Effective: Save on the high costs of hiring external technical writers and reduce overall documentation expenses.
AI-Powered Accuracy: MODocs ensures accuracy and consistency without the need for multiple rounds of feedback.
Ready to experience the future of documentation? Try MODocs today and see how our AI-powered tool can transform your documentation process—saving time, money, and resources.